You may enquire about your personal information or request to view your personal information by contacting us (see below for contact information).
We will generally respond to all access requests within 30 days of the receipt of all necessary information. In circumstances where we are not able to provide access, or if additional time is required to fulfill a request, we will advise you in writing.
We may not release certain types of information based upon exemptions specified in applicable laws. Where possible, we will sever the information that will not be disclosed and provide you with access to the remaining information. Should we be unable to provide access to or disclose personal information to you, we will provide you with an explanation, subject to restrictions.
In certain circumstances, such as where the request is excessive or unfounded, we may charge you an administration fee for access to your personal information. We may also charge for additional copies. We will advise you of any fees before proceeding with a request.
Depending on the jurisdiction where you live, you may also benefit from some or all of the following rights:
(a) Access: You have the right to ask if we hold personal information on you and to request a copy of such information. There are exceptions to this right, so that access may be denied if, for example, making the information available to you would reveal personal information about another person, or if we are legally prevented from disclosing such information.
(b) Accuracy: We aim to keep your personal information accurate, current, and complete. We encourage you to contact us to let us know if any personal information is not accurate or changes, so that we can update your personal information.
(c) Withdrawal of Consent: If you have provided your consent to the processing of your personal information, you have the right to fully or partly withdraw your consent. To withdraw your consent please contact us (see below for contact information). Once we have received notification that you have withdrawn your consent, we will no longer process your information unless there is another legal ground for the processing.
(d) Cessation of Dissemination: You have the right to request that we cease disseminating your personal information if the dissemination is contrary to the law or a court order.
You also have the right to request that we cease disseminating your personal information where the following conditions are met:
- the dissemination of the information causes you serious injury in relation to your right to have your reputation or privacy respected;
- the injury is clearly greater than the public’s interest in knowing the information or the interest of any person’s right to express themselves freely; and
- the cessation of dissemination requested does not exceed what is necessary for preventing the perpetuation of the injury.
(e) De-indexation: You have the right to request that we de-index any hyperlink attached to your name that provides access to information by a technological means if the dissemination is contrary to the law or a court order.
You also have the right to request that we de-index a link providing access to your personal information where the following conditions are met:
- the dissemination of the information causes you serious injury in relation to your right to have your reputation or privacy respected;
- the injury is clearly greater than the public’s interest in knowing the information or the interest of any person’s right to express themselves freely; and
- the cessation of dissemination requested does not exceed what is necessary for preventing the perpetuation of the injury.
(f) Re-indexation: You also have the right to request that we re-index a link providing access to information where the following conditions are met:
- a failure to do so causes you serious injury in relation to your right to have your reputation or privacy respected;
- the injury caused by a failure to re-index is greater than the public’s interest in knowing the information or the interest of any person’s right to express themselves freely; and
- the re-indexation requested does not exceed what is necessary for preventing the perpetuation of the injury.
(g) Mobility: You have the right to request that computerized personal information collected from you be communicated to you in a commonly used technological format as well as to any person or body authorized by law to collect such information. This right does not extend to information that was created or inferred from your personal information and we are under no obligation to communicate such information if doing so raises serious practical difficulties.
(h) Complaints: If you believe that your personal information protection rights may have been violated, you have the right to lodge a complaint with the applicable supervisory authority, or to seek a remedy thought the courts.